Dale Carnegie Training®
Question:
My boss just told me I am responsible for planning this year’s company meeting. I have done smaller meetings, but not a meeting for an entire company. What are some guidelines I should follow to conducting a meeting smoothly?
Response:
There are two words to remember when planning a meeting - communication and details. Remembering to communicate your thoughts and attention to detail will lead to a successful company meeting. Here are some guidelines:
1. Have a vision. Talk to your boss and anyone else that can contribute insight to the meeting. Ask them what they want to achieve at the upcoming annual meeting. Create a unique vision for this meeting – is it about teamwork, new products, rapid growth, etc.?
2. Create an agenda. Look at what was done in the past couple years for a guideline to what should be included in the upcoming meeting. Make a list of each topic relevant to the year that’s appropriate for discussion. Work with your boss or coworkers to get input.
3. Find a location. You’ll need to decide where the meeting is being held. Start working on the details with the facility managers. They will be able to lead you through all the choices.
4. Connect with the speakers. Although the agenda won’t be set until a few weeks before the meeting, work with the speakers to get a gist of their topic. Contact these people and ask what technology they’ll be using and if they have any other special needs.
5. Keep people in the loop. Make sure you are keeping the appropriate people of any updates with the company meeting. It is always better to be more informative.
If you have any business related questions or would like advice on other workplace issues, visit our web site at http://www.bc.dalecarnegie.com/ or mailto:paul.sinkevich@dalecarnegie.com
No comments:
Post a Comment